By Mario Sevilla · November 6, 2026
A research material receiving checklist connects each delivered item to its label, supplier documents, and laboratory review decision. Keep a separate record for every material and lot. Receiving several items in the same shipment does not make their specifications or supporting evidence interchangeable.
The worksheet below is a starting point for your laboratory’s documentation process. Adapt it to your internal procedures and study requirements. It is not a preparation protocol, an experimental-use approval, or a guide to human or animal use.
A copyable receiving record
Copy these fields into your laboratory’s record system. Use “not supplied” or “requires clarification” when a field cannot be completed; do not fill a gap with an assumption.
- Receipt and order
- Date received; order reference; supplier; receiver; internal record ID.
- Identidad material
- Exact label name; product code; manufacturer if identified; labeled amount or volume; container count.
- Trazabilidad del lote
- Lot or batch identifier on the container; corresponding report identifier; whether those identifiers match.
- Condition and label observations
- Condition observed on arrival; legibility of identifiers; any discrepancy recorded according to your receiving procedure.
- Documents retained
- COA or other report; product specification; applicable safety documentation; document version or date; saved location.
- Specification review
- Required attribute; evidence and method reported; result and units; applicable internal acceptance criterion; unresolved question.
- Medidas adoptadas
- Pending review, held for clarification, or released under your procedure; reviewer; decision date; rationale; follow-up reference.
How to use the checklist for peptides
For a research peptide, connect the exact product and received lot to the available analytical record. Keep the labeled amount separate from any analytical result. Record each test in the terms used by the issuing document, including units and method where provided.
Do not assume that a certificate for another lot describes the material in hand. Likewise, one reported characteristic should not become a blanket claim about all aspects of quality. Your laboratory’s requirements determine whether additional evidence is needed.
The DSIP research documentation guide applies this review to a specific peptide listing. For matching records, consult the Archivo de COA y el quality and testing information.
How to use it for bacteriostatic water and other solvents
For laboratory solvents, record the exact product designation and declared formulation from the relevant label or specification. Identify what the accompanying documents cover rather than borrowing evidence from a peptide shipped alongside the solvent.
The bacteriostatic water and related laboratory solvent collection includes different product types. A shared category is a browsing aid, not a statement that the materials have the same composition or can be substituted in a study. Follow the individual listing to identify the material under review.
For example, the Bacteriostatic Water 30ML listing identifies one product format. Use the actual received label and relevant records to complete your checklist. Leave compatibility with your experimental system to the laboratory’s separate assessment.
Example: one shipment, two independent records
Suppose a shipment contains a DSIP vial and a laboratory solvent. Create one receiving record for the DSIP lot and another for the solvent lot. Attach each document to the material it actually describes. If only the peptide certificate is available, the solvent’s documentation field remains unresolved; the peptide certificate cannot fill it.
This is an illustrative recordkeeping example, not a report of a tested shipment or a recommendation to combine those materials.
What to do when a record is incomplete
- Write down the exact mismatch or missing information.
- Retain the original label details and documents already received.
- Request the missing record or an explanation from the responsible supplier.
- Record the response and your laboratory reviewer’s decision under the applicable procedure.
For a Simple Peptide documentation question, contact support with the product and lot identifiers. For a broader purchasing review, see the existing bacteriostatic water supplier qualification guide.
For laboratory research use only. Not for human or animal use. This checklist does not establish clinical suitability or replace laboratory procedures.